Billing and Financial Management

Posted by AMS at 1 APR 1:00 pm

BENEFITS

Improved cash flow and immediate access to valuable financial information are just a couple of the multitude of advantages you will enjoy with the AMS Medical Management System. It is an invaluable tool for helping maintain a healthy revenue stream!

Charge entry is fast and accurate whether being fed automatically from the Electronic Patient Charts System through electronic encounter tracking or posted from paper encounters. Insurance Payments can be auto-posted with the electronic remittance feature or manually posted.

Patient statements can be produced electronically or on paper and are very easy for patients to understand. The system can tell you the status of your receivables both by insurance carrier and responsible party. Print or view on screen any of the various aging reports by detail or summary. We also have an entire suite of Practice Analysis reports to help track the productivity of the practice by diagnosis, procedure, carrier, clinician, and referral source just to name a few.

Billing | Financial Management Sample Screens

Additional Benefits of Billing | Financial Management

Cost Benefit Analysis

Posted by AMS at 1 APR 12:00 pm

EHR Benefit Analysis

This example analysis is intended as a general example of the cost vs benefit that a typical small medical office should experience from investing in an AMS Practice Management ULTRA system. It uses industry averages from various sources. In this example, a single doctor medical office sees 30 patients per day and receives 100 phone calls per day. In addition to the physician, there are two clinical assistants and two front office staff. The office is open 240 days a year.

Costs

Software License – EMR/PM license for the staff of five is $10,000. Productivity loss during the implementation and training period is estimated at another $10,000.

Hardware –1 Tablet PC for the provider, 4 workstations for the remaining staff and a Server. Tablet PC = $2,500, Workstation = $1,000, Server = $2,000.

Support & Maintenance – Ongoing support costs will be incurred from both an annual support contract with the software vendor for updates and technical support and the increased need of hardware/network support through a local IT representative.

Benefits

Improved Coding – Where down-coding and poor charge capture can both be improved through the EMR’s E&M Coding assistant. A study by Medical Economics magazine estimated that a physician who is regularly down-coding may be losing as much as $40,000 to $50,000 annually. A study done by Partners Healthcare System found an increase of 1.5%-5% in overall billing simply through improved charge capture. We will use a conservative improvement rate to factor in a reduction in down-coding, resulting in approx. $24,000 per year.

Transcription – Offices using a transcription service @ the industry standard of $300-$1000 per month, we will use a conservative figure of $600 per month resulting in an annual savings of $7200.00

Chart Management – Chart Management costs can be reduced through lower chart creation costs, lower chart storage costs and fewer chart pulls. The cost to create a new chart is estimated at $7/chart and the cost to pull a chart is $5 according to industry standards. For this example we will assume that there are 50 chart pulls per day including the 60% average for non-visiting patients. We will use a conservative estimate for the cost of each chart pull @ $3 and assume that we will only reduce our chart pulls by 40% the first year and not be paperless for 2 years.

Prescription Refills – According to a study done by Journal of Healthcare Information Management, the time spent doing an Rx refill can be reduced from 15 minutes to 3 minutes. At 20 refills per day, that would be savings of 240 minutes.

Scheduling and Patient Tracking

Posted by AMS at 1 APR 11:00 am

BENEFITS

Scheduling and tracking of patients throughout the office is vital to any practice.

The AMS Appointment Scheduling System allows you to customize each screen template to meet your practice needs. You have the flexibility to create up to 99 columns with user defined start / stop times, column headings, and default appointment types with various color coded backgrounds.

From the moment the patient requests the appointment, the AMS system allows full electronic documentation to begin. Checking the eligibility or account balance prior to the visit avoids delays at check-in.

Our “Search Next Available” feature along with “Pop-Up” calendars makes finding the ideal appointment for both patient and staff a breeze. Collecting and recording co-pays when the patient checks in is fast and easy.

Our Electronic Encounter feature ensures that each patient is accounted for from arrival to charge capture. Tracking patients missed, moved and canceled appointments is as critical as tracking patient flow within the office.

Scheduling | Patient Tracking Sample Screens

Additional Benefits of Scheduling | Patient Tracking

Patient Portal

Posted by AMS at 1 APR 10:59 am

BENEFITS

Patients are demanding the means to interact with their providers online. Are you going to be there to meet them? You can, with enhanced communication solutions available through our patient portal from Medfusion.

The Portal enables physicians and their practices to satisfy this growing demand while also growing their business. The portal’s overall solution offers a variety of applications that address all aspects of patient-provider communications:

Medfusion is the leading provider of patient-to-provider communication solutions that enable healthcare providers to offer superior service to their patients while improving office efficiency and generating revenue. Medfusion’s powerful, web-based solutions virtually transform patient communications with applications for pre-registration, appointment requests and reminders, outbound messaging, lab results delivery, prescription renewals, online bill payment, virtual office visits, and more, including uniquely-branded content-rich web sites. Medfusion is ranked #1 by KLAS in the 2009 Software Category for secure patient portals.

Front Office Solutions

• Pre-Registration and Health Forms
• Physician Appointment Requests
• Patient Messaging (notices, newsletters, etc)
• Patient Check In (Kiosk, laptop)

Back Office Solutions

• Online Bill Payment and budget payment terms
• “Virtual Card Swiper”
• Ask a Biller (patient-initiated secure messaging)

Clinical Solutions

• Lab Results and Reminders (secure web messaging)
• Prescription Renewals / refill requests
• Ask a Doctor / Clinician (patient-initiated secure messaging)
• Personal Health Records (PHR)
• Symptom Assessment (HPI/ROS)
• “Virtual Office Visits”
• Referral Management

The Portal also plays a role in ARRA meaningful use.

Additional Benefits Patient Portal